Job Description

POSITION GENERAL SUMMARY

To assist the Manager and/or Senior Executives in the Tender Management Unit OPEX with tasks in preparing Tender, Quotation, and RFP documents, prepare mandatory and compliance evaluation reports, drafting tender evaluation reports and supporting other activities and administrative duties related to the unit's functions.

ESSENTIAL POSITION FUNCTION

• Execution of the standardization of all Quotation/Tender/RFP documentation in order to ensure smooth and effective administration of contracts.
• Collaborate with Budget Owners/Project Owners to gather and analyze project specifications and scope.
• Prepare Tender Evaluation Report on Mandatory & Compliance Requirements.
• Assist in negotiations with contractors and suppliers to ensure comply with the procurement policies, procedures, and guidelines.
• Closely monitoring all out-going & in-coming tasks of the unit and advise to superior accordingly (Records & updates all incoming and outgoing tasks for the unit).

Key Challenges

• Incomplete and insufficient information submission from Project Owner
• Last minute submission
• Ensure all Quotation/Tender/RFP documentation and evaluation report are prepared within Service Level Commitment (SLC).
• Managing tenders for complex projects that involve multiple components (terminals, runways, pavements, terminal facilities, etc).
• Managing tenders for combination CAPEX & OPEX projects (tender alternatives between Outright Purchase, Maintenance & Leasing Options).

Skills

• Self-motivated: Capable of working independently with minimal supervision in the areas of QuantitySurveying and tender/contract management.
• Effective Communicator: Possesses strong communication and interpersonal skills, fostering positiveinteractions with Budget Owners/Project Owners.
• Customer-focused: Demonstrates a service-oriented attitude complemented by a pleasant personality.
• Bilingual Proficiency: Excellent written and verbal communication skills in both English and BahasaMalaysia.
• Deadline-Driven: Able to meet tight deadlines and effectively handle short-notice tasks.
• Resilient Under Pressure: Comfortable working under pressure, including extended hours and during off-days, to complete urgent tasks.
• Comprehensive Knowledge: Strong understanding and knowledge in overall QS related work scope e.gtender management, contract administration, project management and construction management.

Relevant Industries

External

• Degree holder in Quantity Surveying with minimum 3 years experience in Contract Management or construction / project management or related field.

Education

External

• Bachelor Degree of Quantity Surveying

Additional Information

Open for Malaysian citizens only.
Please be reminded that only online applications will be entertained.
Applications should reach us by 7 October 2024.
Only the shortlisted will be notified.