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Senior Executive - Secretarial (Secretarial & Compliance - Subsidiaries + JV BOD)

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Date: 14-Aug-2019

Location: Sepang, 10, MY, 64000

Company: Malaysia Airports Holdings Berhad

Job Description

POSITION GENERAL SUMMARY

To provide secretarial assistance to the Company Secretary pertaining to the company secretarial matters and to effectively coordinate all related tasks in a timely and quality manner.

 

ESSENTIAL POSITION FUNCTIONS

 

  • Draft board papers; directors’ circular resolutions; committee resolutions and paper shareholders meetings for MAHB and its subsidiaries in a timely manner.
  • Attend meetings and draft quality minutes of meetings within reasonable time; i.e. Subsidiary Board Meetings; Board Committee Meetings; Shareholders Meetings; Management Meetings etc.
  • Ensure effective overall coordination and arrangements for all meetings.
  • Prepare relevant forms for submission to Companies Commission of Malaysia for MAHB and its subsidiaries within reasonable time.
  • Prepare announcements for release to Bursa Malaysia within the stipulated timeframe.
  • Constantly update and maintain the statutory records of the Group including Minutes Books; CCM files and Register of Members.
  • Be abreast with the technical knowledge/requirements of Bursa Malaysia; Securities Commission and CCM as to enable effective discharge of duties.
  • Draft reports and statements for incorporation in the  Annual Report; such as Notice of Annual General Meeting (“AGM”); Statement Accompanying the Notice of AGM; Corporate Information; Board’s Profile; Statement of Shareholdings; Analysis of Shareholdings; List of 30 Largest Shareholders; Substantial Shareholders; Directors’ shareholding and Proxy form.
  • Liaise with respective divisions/department to ensure timely compilation of board papers.
  • Any other secretarial duties as instructed.
  • Oversee and provide guidance to administrative assistants.

 

Key Challenges
  • To ensure compliance of all regulatory requirements 

Working Relationship
WHO? FROM? PURPOSE
  • General Managers/Managers

  • Internal Audit, Procurement, Risk Management, Human Resource and Finance Division

  • Coordinate for the convening of Board Committee meetings

  • General Managers/Managers

  • All Divisions/subsidiary companies

  • Coordinate for the convening of BOD meetings of MACS, MAAH, KLAH, MASB, MA (Sepang), MA (Niaga), UTW, MA Properties and MIAC and management committee meetings and prepare circular resolutions for respective companies for approval.

Dimension
Competencies
Change and Innovate - Continuous Improvement
Courage to Excel - Courage
Change and Innovate - Driving Innovation
Communicate and Collaborate - Influencing
Courage to Excel - Driving For Results
Coach and Nurture Talent - Coaching
Courage to Excel - Decision Making
Courage to Excel - Planning & Organizing
Commit to Win - Business Acumen
Communicate and Collaborate - Building Partnerships
Customer Centric - Customer Orientation
Skills
  • Familiar and well versed with requirements of Companies Act 1965, Bursa Requirements, Securities Commission,  Malaysia Code of Corporate Governance and other legislative requirements.
  • Preferably senior executives specializing in corporate secretarial work.
  • Good command of English and Bahasa Malaysia.
  • Initiative, well organized, detailed oriented with a strong sense of responsibility and commitment to meeting tight schedule
Relevant Industries

EXTERNAL

  • Degree holder with minimum 3.0 CGPA with minimum 2 years relevant experience in supervisory role.

 

UNIQUE REQUIREMENT

  • Possess ICSA qualification or ICSA finalist. 
Education

EXTERNAL

  • Degree preferably with specialization in Secretarial/ Legal or equivalent
Additional Information

Open for Malaysian citizen only.
Please be reminded that only online application will be entertained.
Applications should reach us no later than 21 August 2019.
Only shortlisted candidates will be notified.


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