Job Description

POSITION GENERAL SUMMARY

• Work Closely with Senior Manager IT Division /  IT Operation Support to provide administrative and secretarial assistant.
• Deals with administrative and secretarial task like answer the phone and make calls, make appointments, deal with deliveries and faxes, make schedules, take dictation and minutes, organize meetings, liaise both internally and externally, arrange travel accommodations, prepare travelling claim,  organize paperwork, Type report, Minutes of meeting and other relevant document.
• Send letter or documents to relevant office.

ESSENTIAL POSITION FUNCTIONS

• Screening telephone calls, enquiries and request and handling them when appropriate.
• Organizing and maintaining Calendar and making appointments.
• Dealing with incoming emails, faxes and post, often corresponding on behalf of their Senior Manager.
• Liaising with clients, supplier and other staff.
• Taking dictation and minutes.
• Organizing and ensuring her/his Senior Manager is well prepared for meetings.
• Devising and maintaining office systems including data management , filling and etc.
• Arranging travel, accommodation and claims.
• To provide general assistant during meeting and etc.

Key Challenges

• Able to communicate with all levels.
• An understanding of confidentiality issues and the use of discretion.
• Ability to work on own initiative and to tight deadlines.
• Good written and oral communication skills.

Skills

• Able to write and communicate in Bahasa Malaysia and English.
• Team work & Self Starter.
• Good Interpersonal Skill with positive attitude.
• Must be computer literate.
• Trustworthy and exercise confidentiality and discretion at all times.
• Honesty and Reliability.

Relevant Industries

Education

EXTERNAL

• SPM Certificate with:
  • Bahasa Malaysia - Credit
  • English - Pass
  • Mathematics - Pass

Additional Information

Open for Malaysian citizens only.

Please be reminded that only online applications will be entertained.

Applications should reach us by 12 May 2026.

Only the shortlisted candidate will be notified.