Job Description

POSITION GENERAL SUMMARY

To provide administrative support and ensure the administration and billing process/matter for AVSEC is managed effectively and efficiently.                                                        

ESSENTIAL POSITION FUNCTIONS

Admin

• To provide general administrative and clerical support including mailing, scanning, faxing and copying to AVSEC office or management.
• To record all incoming and outgoing mails, memos faxes and ensure such records properly filed and kept in secured room
• To despatch all mails, memos and faxes to the relevant person as soon as possible
• To maintain the record of annual, medical, and emergency leave for AVSEC personnel and submit report / statistic to AVSEC Admin officer and HR Ma (Sepang) every first week of each month.
• To maintain electronic and hard copy filing system related to AVSEC matters and ensure all records are safekeeping.
• To receive any report from AVSEC Manager regarding to misconduct or disciplinary within AVSEC personnel and send a report to HR Industrial Relationship (IR) Department for further action.
• Receive the feedback from HR Industrial Relationship (IR) and update AVSEC Manager (Admin) on the misconduct and disciplinary action status.
• Receive, review and record the form of annual, medical, and emergency leave from the AVSEC Personnel in the shift as well as dealing with administrative shift offices in solving the problem of  excessive holidays
• To submit all of the form of annual, medical, and emergency leave to HR Department on the first week of each month
• To carry out other duties or functions as and when directed by AVSEC officer / management.

Billing

• To receive and count the AVSEC revenue collections from daily and permanent airport pass, escort charges and others AVSEC related services.
• To check, verify and ensure all the revenue collected are tally with the related form, receipts or coupons.
• To manage all collected revenues for daily banking purposes
• Record and prepare daily AVSEC revenue report for AVSEC division and submit to Manager AVSEC.
• Provides summary of documents, receipts, supporting documents and categorization of revenue collection (i.e Escorts, Daily pass, Permanent pass, FCZ, FASS, etc.) prior submitted to finance department on a daily basis.
• Provides sufficient receipt books and coupon books for AVSEC operational use.
• Provides Log book for revenue handover collection process at daily pass counter, control posts and appropriate location.
• Submit a coupon book and receipts that have been used to finance division / warehouse on appropriate time frame.
• Review and manage the expenditure of imprest retail security division and ensure all the records are update.
• To carry out other duties or functions as and when directed by AVSEC 

Key Challenges

• To ensure systematic administrative work and organize in secretarial functions.

Skills

• Able to work independently.
• Committed to work, able to understand process and communicate effectively.
• Ability to be flexible, adapt to changing needs and requirements.
• Good Interpersonal Skill with positive attitude.
• Pleasant personality.
• Know and understand International/National Laws and Regulations dealing with Acts of Unlawful Interference and its facilities.

Relevant Industries

• Academic Level:
  • Sijil Pelajaran Malaysia (SPM): Credit in Bahasa Melayu, Pass in English, and Pass in Mathematics.
  • OR Sijil Pelajaran Malaysia Vokasional (SPMV): Credit in Bahasa Melayu (Code 1104) and PNGKA greater than 2.50.
• Fields of Interest: Business Administration, Basic Accounting/Finance, Office Management, or Human Resource Administration.

• Language Proficiency: Strong communication skills in Bahasa Melayu and functional English to handle daily administrative tasks, internal reporting, and interaction with airport personnel/customers.

• Work Experience: Candidates with 1–2 years of experience in general administration, basic revenue collection/cash handling, or clerical HR support (especially in aviation, security, or facility management environments) are preferred. Fresh graduates with strong numerical accuracy are also welcome. 

Education

• Sijil Pelajaran Malaysia with:
  • Credit in Bahasa Melayu
  • Passed in English
  • Passed in Mathematics

OR

• Sijil Pelajaran Malaysia Vokasional:
  • Credit in Bahasa Melayu (Code 1104)
  • PNGKA: >2.5

Additional Information

Open for Malaysian citizens only.

Please be reminded that only online applications will be entertained.

Applications should reach us by 21 July 2026.

Only the shortlisted applicants will be notified.