Job Description

POSITION GENERAL SUMMARY

Assist in the coordination of logistics, administration, training, and standards of CEM Malaysia Airports to achieve a standardized and efficient service culture enhancement at terminals.

ESSENTIAL POSITION FUNCTIONS

Training Administration

• Update and maintain accurate employee training records in SAP, including training attendance and qualifications achieved.
• Obtain nominations for training.
• Coordinate with HRBP on training programs for CEM (e.g., schedules, venues, etc.).

Procurement & Logistics Coordination

• Responsible for maintaining a record of all outstanding purchase orders with external vendors.
• Arrange and monitor services for all orders to ensure material is delivered as per schedule.
• Expedite all critical orders with local subcontract vendors.

Standards Monitoring

• Obtain and update the latest communication details from various agencies, airlines, and other organizations for CEM's operational use (e.g., emails, telephone numbers, fax numbers, PICs, etc.).

Office Administration

• Personnel Management:
  • Record, compile, and send all staff-related matters (e.g., staff leaves, staff claims) to the HR Division.

• Administration:
  • Prepare reports, presentations, memorandums, proposals, and correspondence.
  • Assist in the preparation of department budgets and expenses.
  • Ensure all invoices from various operations activities are recorded and sent to the Finance Division to be processed for timely payment.
  • Assist in procurement activities (e.g., Purchase Requisition, Goods Received).

• Record Management:
  • Assist in the compilation, recording, and management of the department’s documents for record purposes and easy retrieval.
    Prepare minutes of meetings whenever directed.

Others

• Ensure that all office equipment and CEM-related logistics are ready for use at all times by ensuring sufficient supplies (e.g., toner cartridges, stationery, etc.).
• Assist new staff with workstation setups, security passes, etc.
• Execute other related directives from the superior.

Key Challenges

• Ensure all related instructions are carry out efficiently, correct and timely.
• Maintain good relationship with all personnel to ensure the success and smooth administration and operations activities.

Skills

• Excellent interpersonal and communication skills
• Excellent Customer-focus
• Multi-tasked
• Detail-conscious
• Good coordination capabilities
• Teamplayer
• Positive thinking

.

Relevant Industries

• Diploma Holder with 2–3 years of experience in Aviation/Airport Operation Management, Business Administration, Supply Chain/Logistics Management, Human Resource Management are highly encouraged to apply.
• Fresh graduates with a strong desire to learn and a relevant Diploma are also highly encouraged to apply.

Education

• Diploma in any discipline; however, specialization in Aviation/Airport Operation Management, Business Administration, Supply Chain/Logistics Management, Human Resource Management is highly preferred.
• Grade Requirement: Minimum CGPA of 2.80 or equivalent.

Additional Information

Open for Malaysian citizens only.

Please be reminded that only online applications will be entertained.

Applications should reach us by 3 April 2026.

Only the shortlisted citizens will be notified.