Job Description

POSITION GENERAL SUMMARY

To provide secretarial assistance to the Company Secretary pertaining to the company secretarial matters and to effectively coordinate all related tasks in a timely and quality manner.

ESSENTIAL POSITION FUNCTIONS

• To provide secretarial assistance to the Company Secretary pertaining to the company secretarial matters and to effectively coordinate all related tasks in a timely and quality manner.
• To draft directors’ circular resolutions, committee resolutions and paper, shareholders meetings for MAHB and its subsidiaries in a timely manner.
• To prepare agenda, attend meetings and draft quality minutes of meetings within reasonable time, i.e. Subsidiary Board Meetings, Board Committee Meetings, Shareholders Meetings, Management Meetings etc.
• To ensure effective overall coordination and arrangements for all meetings.
• Managing the convening and conduct of AGM in line with regulatory requirements.
• To prepare relevant forms for submission to Companies Commission of Malaysia for MAHB and its subsidiaries and monitor and comply with submission deadline.
• To prepare announcements for release to Bursa Malaysia within the stipulated timeframe.
• To ensure proper maintenance of the statutory books and records of the Company and subsidiaries.
• To assist in the preparation of reports and statements for incorporation in the Annual Report, such as Notice of Annual General Meeting (“AGM”), Statement Accompanying the Notice of AGM, Corporate Information, Board’s Profile, Statement of Shareholdings, Analysis of Shareholdings, List of 30 Largest Shareholders, Substantial Shareholders, Directors’ shareholding and Proxy form.
• Any other secretarial duties as instructed.

Key Challenges

• To ensure compliance of all regulatory requirements

Skills

• Familiar and well versed with requirements of Companies Act 1965, Bursa Requirements, Securities Commission, Malaysia Code of Corporate Governance and other legislative requirements

• Good command of English and Bahasa Malaysia.
• Initiative.
• Well organized.
• Detailed oriented with a strong sense of responsibility.
• Commitment to meeting tight schedule

Education

EXTERNAL

• Degree preferably with specialization in Secretarial or equivalent

Relevant Industries

EXTERNAL

• Degree holder with minimum CGPA 3.0 and minimum 1 year relevant experience.

UNIQUE REQUIREMENT

• Possess ICSA qualification or ICSA finalist or other relevant discipline.

Additional Information

Open for Malaysian citizens only.
Please be reminded that only online applications will be entertained.
Applications should reach us by 25 February 2025.
Only the shortlisted will be notified.