Job Description

POSITION GENERAL SUMMARY

Execute and ensure all matters related to administration of personnel and facilities in Corporate Office in obtaining the corporate image.

ESSENTIAL POSITION FUNCTIONS

Front Office.

• Ensure all front office staff is well trained.
• Ensure that customer services are delivered as per company standard and portray the corporate image of the company.

Uniforms.

• Compile and analyse information with regards to the uniforms needs from all division and subsidiaries in order to prepare approval paper.
• Manage record and inventory of uniforms that required be ordering from vendors and delivering to stakeholders.
• Communicate to vendors and stakeholder on status of uniform readiness from time to time to ensure the smooth running of the uniform delivery.

Meeting rooms and other facilities.

• Manage and ensure all meeting room are well arranged; update in the reservation system and ready to be used at all time.
• Ensure other facilities i.e projectors; telephones etc is ready and well manage to be used and delivered.
• To ensure office space or partition are ready for new staff.

Fleet management.

• To monitor road tax and insurance for all company vehicles in corporate office are renew accordingly.
• Ensure the transit services are ready at all time to cater staff requirement.
• Monitor all company vehicle in Corporate Office are sent for service as per schedule.
• Manage the usage of petrol card (smart pay); touch n go in ensuring its ready and available to be used at all times.
• Manage the application to use company vehicle and drivers to ensure no double request and smooth running of overall transit; drivers and company vehicle operations.

Printing matters.

• Ensure printing room are well manage and met customer expectation.
• Ensure Photostat machine are sufficient for corporate office staff usage.

Travelling and accommodation.

• Ensure all travelling and accommodation request are manage according to company policy.

Budget.

• Involve in yearly budget preparation and monitor all approved budget are being utilised wisely.

Key Challenges

• To ensure all issues to be resolved in timely manner.
• To achieve all HR(ER) projects and initiatives as per schedule.

Skills

• Good communication, interpersonal and consultative skill.
• Great team player.
• Good writing skill both in Bahasa and English.
• Good supervisory skills.

Education

External

• Degree preferably with specialization in Human Resource/Human Development or Business Administration

Relevant Industries

External

• Degree with a minimum of 3 years relevant experience

Additional Information

Open for Malaysian citizens only.

Please be reminded that only online applications will be entertained.

Applications should reach us by 6 June 2025.

Only the shortlisted candidate will be notified.